Translating your resume for another country

Translating a resume is the easy half. The harder half is that resume conventions differ sharply between countries, and a perfectly translated document that follows the wrong conventions still reads as foreign.

Updated

Translate the content, not the proper nouns

Job titles, responsibilities, and section headings should be in the target language. Employer names, product names, universities and technologies should not — "Kubernetes" is Kubernetes everywhere, and translating a company name makes it unsearchable.

Where a qualification has no equivalent, give the original and a short gloss: the reader needs to know roughly what level it represents, not a false equivalence to their own system.

Conventions that change by country

These vary more than people expect, and getting them wrong is a visible signal that you didn't research the market.

  • Photos: normal in Germany, France, Spain and much of the Middle East; discouraged in the US, UK, Canada and Australia
  • Date of birth and marital status: still common in parts of Europe and Asia, never included in the US or UK
  • Length: two pages is standard in Germany; one page is the norm in the US
  • Signature and date: expected on a German Lebenslauf, unheard of elsewhere
  • The word itself: "CV" means a short resume in the UK and a long academic document in the US

Register matters

Resume language is more formal in French and German than in American English, where a direct, achievement-forward tone is expected. A literal translation of punchy US bullets into French can read as brash.

This is the part machine translation misses most reliably. Read the result and ask whether it sounds like a document written in that language, or a document translated into it.

Say what your language level actually is

If you list languages, use a recognised scale rather than a personal estimate. In Europe the CEFR levels (A1 through C2) are widely understood; elsewhere "native", "fluent", "conversational" and "basic" are clear enough.

Be honest about it. Overstating a language is the one exaggeration that gets discovered in the first thirty seconds of a phone screen.

Common questions

Should I send an English resume or a translated one?

Send it in the language of the job posting. If the posting is in English at a company in a non-English-speaking country, English is expected — but having a local-language version ready is rarely wasted.

Is machine translation good enough?

For a first pass, yes — modern translation handles resume content well. Have a native speaker read it before you send it, particularly for register and job titles, which are where the errors cluster.

Do I need to convert my qualifications?

Give the original name plus a short equivalence note. Claiming a direct equivalent you haven't had assessed can create problems later in the process.

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